Terms of Use and Participation

Effective Date: July 8, 2026
Website: hrandsafetycongress.com
Organization: HR + Safety Congress LLC
Contact: info@hrandsafetycongress.com
 

Welcome to HR + Safety Congress LLC. These Terms of Use and Participation govern your use of hrandsafetycongress.com, event registration pages, trainings, Zoom meetings, webinars, recordings, chat spaces, community areas, downloadable materials, communications, and other programs or services offered by HR + Safety Congress LLC.
 

By visiting our website, registering for an event, attending a meeting or training, participating in a chat or community space, accessing materials, or otherwise interacting with HR + Safety Congress LLC, you agree to these Terms.
 

If you do not agree with these Terms, please do not use the website, register for events, attend trainings, join meetings, access materials, or participate in HR + Safety Congress LLC community spaces.
 

1. About HR + Safety Congress LLC

HR + Safety Congress LLC provides events, trainings, educational programming, community engagement, professional development opportunities, and related resources focused on topics such as human resources, workplace safety, risk, leadership, compliance, crisis readiness, and organizational practices.

Our content is intended for general educational and informational purposes only.
 

2. Eligibility

The website, events, trainings, meetings, and community features are intended for adults and professional audiences.

By using our website, registering for an event, or participating in HR + Safety Congress LLC programs, you represent that you are at least 18 years old or the age of majority in your jurisdiction and that you have the authority to agree to these Terms.
 

3. Changes to These Terms

We may update these Terms from time to time. When we make changes, we will update the effective date at the top of this page.

Your continued use of our website, registration forms, events, trainings, meetings, chat spaces, community areas, or materials after changes are posted means you accept the updated Terms.
 

4. Registration and Event Participation

You agree to provide accurate, current, and complete information when registering for events, trainings, meetings, webinars, or other HR + Safety Congress LLC programs.
You are responsible for keeping your registration information accurate and for ensuring that any meeting links, login details, access credentials, or event materials provided to you are used only as permitted.

You may not share event access links, passwords, recordings, materials, or private community access with unauthorized individuals unless HR + Safety Congress LLC gives written permission.

HR + Safety Congress LLC may deny, cancel, suspend, or revoke access to any event, training, meeting, recording, chat space, community area, or material if we believe these Terms have been violated or if doing so is necessary to protect safety, security, professionalism, or event operations.
 

5. Attendance, Proof of Attendance, and Credits

HR + Safety Congress LLC may track attendance, participation, completion, or engagement for internal records, event operations, training verification, or proof of attendance purposes.

Unless expressly stated in writing by HR + Safety Congress LLC, participation in an event, training, webinar, meeting, or session does not guarantee certification, continuing education credits, professional license credits, SHRM credits, HRCI credits, OSHA credits, legal compliance credit, or any other professional credential.

Proof of attendance, if provided, confirms attendance or participation only. It does not represent certification, licensure, competency, professional qualification, regulatory approval, or continuing education credit unless expressly stated in writing.
 

6. Payments, Fees, Refunds, and Cancellations

Event, training, sponsorship, exhibitor, or program fees may be listed on our website, registration pages, invoices, or related communications.

All fees are due according to the terms shown at the time of registration, purchase, sponsorship agreement, exhibitor agreement, invoice, or written confirmation.

Refunds, transfers, substitutions, and cancellations are governed by the refund or cancellation terms displayed at registration, listed in the applicable agreement, or communicated in writing by HR + Safety Congress LLC.

Unless otherwise stated in writing, HR + Safety Congress LLC reserves the right to change event dates, times, formats, speakers, sessions, platforms, schedules, topics, or program details.

If an event, training, meeting, webinar, or program is postponed, rescheduled, modified, converted to a virtual format, or otherwise changed, HR + Safety Congress LLC will make reasonable efforts to communicate updates to registered participants.
 

7. Recordings, Media, and Consent

HR + Safety Congress LLC events, trainings, Zoom meetings, webinars, chat spaces, community areas, and related programs may be recorded, photographed, livestreamed, transcribed, summarized, or otherwise captured.

By attending, participating in, speaking during, submitting questions to, posting in, or appearing at an HR + Safety Congress LLC event, meeting, training, webinar, chat, or community space, you acknowledge and agree that your name, display name, image, likeness, voice, video, comments, chat messages, Q&A submissions, poll responses, and participation may be captured and used.

HR + Safety Congress LLC may use recordings, photographs, screenshots, transcripts, summaries, chat content, and event content for:

• Event operations

• Training access

• Attendee follow-up

• Internal documentation

• Proof of attendance

• Educational materials

• Speaker and attendee resources

• Marketing and promotional content

• Social media

• Website content

• Future HR + Safety Congress LLC programs

• Business, legal, compliance, or safety purposes

If you do not want to appear on video, you may choose to keep your camera off where participation rules allow. If you do not want your voice recorded, you may choose not to speak during recorded sessions where participation rules allow. You may still be identified by your registration information, attendance record, display name, chat participation, platform activity, or other event participation information.

Some sessions, trainings, meetings, or events may require participation, identity confirmation, attendance tracking, completion verification, or recorded interaction. If you have concerns about recording, media use, or participation requirements, please contact us at info@hrandsafetycongress.com before the event or training begins.

8. Chat, Community, and Interactive Features

HR + Safety Congress LLC may offer chat rooms, meeting chats, discussion spaces, networking areas, Q&A tools, message boards, community platforms, or other interactive features.

You are responsible for the content you post, submit, share, upload, or communicate.

You agree not to post or share confidential, privileged, proprietary, employee-specific, medical, legal, safety incident, personnel, financial, trade secret, or other sensitive information in public or semi-public chat, meeting, training, or community areas.

Information shared in chat or community spaces may be visible to other attendees, participants, speakers, sponsors, moderators, administrators, vendors, platform providers, or HR + Safety Congress LLC representatives.

HR + Safety Congress LLC may monitor, moderate, remove, restrict, retain, review, or disclose chat messages, posts, comments, or community content when we believe it is necessary to support safety, professionalism, event operations, legal compliance, policy enforcement, or community standards.
 

9. Community Standards and Code of Conduct

HR + Safety Congress LLC is committed to providing professional, respectful, and constructive events, trainings, meetings, and community spaces.

You agree not to:

• Harass, threaten, intimidate, bully, stalk, or abuse others

• Use discriminatory, hateful, obscene, violent, or degrading language

• Share confidential, privileged, or sensitive information about another person or organization

• Disrupt events, trainings, meetings, chats, or community spaces

• Impersonate another person or organization

• Misrepresent your identity, affiliation, credentials, or authority

• Share spam, malware, phishing links, scams, or unauthorized promotions

• Record, photograph, screenshot, copy, download, distribute, or publish event content without permission

• Use HR + Safety Congress LLC materials for resale, training others, commercial use, or competing programs without written permission

• Violate any applicable law, regulation, platform rule, or professional obligation
   

HR + Safety Congress LLC may remove individuals from events, trainings, meetings, chat spaces, or community areas without refund if we believe they have violated these Terms, created a safety concern, disrupted the experience, or acted inconsistently with professional standards.
 

10. No Legal, Medical, Safety, HR, Compliance, or Professional Advice

HR + Safety Congress LLC events, trainings, meetings, website content, community discussions, recordings, materials, speakers, sponsors, vendors, and communications are provided for general educational and informational purposes only.

They are not intended to provide legal, medical, safety, HR, compliance, financial, insurance, accounting, security, crisis management, or other professional advice for your specific situation.

You should consult your own qualified attorney, HR professional, safety professional, medical provider, insurance advisor, compliance expert, financial advisor, or other qualified professional before making decisions based on event content, training materials, community discussions, or speaker presentations.

Participation in an HR + Safety Congress LLC event, training, meeting, chat, community space, or program does not create an attorney-client relationship, consultant-client relationship, advisor-client relationship, confidential relationship, fiduciary relationship, or professional services relationship with HR + Safety Congress LLC, its speakers, sponsors, vendors, partners, or representatives.
 

11. Safety-Related Content and Personal Responsibility

Some HR + Safety Congress LLC content may discuss workplace safety, violence prevention, crisis readiness, emergency response, first aid, compliance, investigations, trauma, risk, security, or other serious topics.

This content is provided for general educational purposes only. It is not a substitute for professional training, site-specific safety planning, legal advice, medical advice, emergency services, regulatory guidance, law enforcement support, or qualified professional judgment.

You are responsible for evaluating whether any information, strategy, recommendation, or example is appropriate for your workplace, organization, role, jurisdiction, and circumstances.

Do not rely on general event content as your sole basis for handling emergencies, safety incidents, medical situations, workplace violence concerns, employee relations matters, investigations, regulatory obligations, or legal compliance decisions.

In an emergency, contact appropriate emergency services or qualified professionals.
 

12. Speakers, Sponsors, Exhibitors, and Third Parties

HR + Safety Congress LLC may include speakers, sponsors, exhibitors, vendors, partners, advertisers, or other third parties.

The views, opinions, materials, statements, offers, services, products, and resources of speakers, sponsors, exhibitors, vendors, partners, or third parties are their own and do not necessarily represent the views of HR + Safety Congress LLC.

HR + Safety Congress LLC does not guarantee, endorse, verify, or assume responsibility for third-party products, services, claims, advice, materials, links, offers, promotions, or representations unless expressly stated in writing.

If you interact with a sponsor, exhibitor, vendor, partner, speaker, or third party, your interaction is between you and that third party.
 

13. Intellectual Property

The HR + Safety Congress LLC name, HR + Safety Congress name, logos, graphics, branding, website content, event materials, training materials, recordings, videos, slides, handouts, downloads, worksheets, designs, images, copy, page layouts, session materials, and related content are owned by HR + Safety Congress LLC or used with permission.

You may access materials provided to you for your own personal, internal, educational, or professional reference use only, unless HR + Safety Congress LLC gives written permission for another use.

You may not copy, reproduce, distribute, display, publish, modify, create derivative works from, sell, resell, license, upload, post, share, train artificial intelligence systems on, or commercially exploit HR + Safety Congress LLC content, materials, recordings, branding, or intellectual property without prior written permission.

You may not use the HR + Safety Congress LLC name, HR + Safety Congress name, logos, branding, event concepts, designs, session materials, program structure, or confusingly similar names or branding in a way that suggests sponsorship, endorsement, affiliation, ownership, approval, or authorization without written permission.
 

14. User Content

If you submit, post, upload, share, or provide content to HR + Safety Congress LLC, including comments, chat messages, questions, testimonials, feedback, photos, videos, ideas, suggestions, or other materials, you represent that you have the right to share that content and that it does not violate the rights of any person or organization.

You remain responsible for your content.

By submitting or sharing content with HR + Safety Congress LLC, you grant HR + Safety Congress LLC a non-exclusive, worldwide, royalty-free, transferable, sublicensable license to use, reproduce, display, distribute, publish, modify, excerpt, adapt, create derivative works from, and otherwise use that content for event operations, educational purposes, marketing, promotional content, website content, social media, business operations, legal compliance, and future HR + Safety Congress LLC programs.

HR + Safety Congress LLC is not required to use, publish, retain, return, or compensate you for any content you submit.
 

15. Testimonials, Reviews, and Feedback

If you provide testimonials, reviews, endorsements, survey responses, ratings, comments, or feedback, HR + Safety Congress LLC may use them for marketing, promotional, educational, internal, or business purposes.

We may edit testimonials or comments for length, clarity, grammar, formatting, or readability, but we will not knowingly alter them in a way that materially misrepresents your experience.

You should be honest and accurate when providing testimonials, reviews, endorsements, or feedback.
 

16. Website Use and Prohibited Activity

You agree not to misuse the website, registration pages, community platforms, event platforms, or other HR + Safety Congress LLC systems.

You may not:

• Attempt to gain unauthorized access to systems, accounts, data, or platforms

• Interfere with website, event, training, chat, or platform operations

• Use bots, scraping tools, crawlers, automated systems, or data-mining tools without permission

• Upload viruses, malware, malicious code, or harmful content

• Attempt to bypass security measures, access controls, registration requirements, or platform restrictions

• Use the website or platforms for unlawful, fraudulent, harmful, deceptive, or abusive purposes

• Copy or collect attendee, speaker, sponsor, or participant information without permission

• Use HR + Safety Congress LLC systems to send spam, unauthorized advertising, or unsolicited promotions
   

17. Third-Party Platforms and Links

HR + Safety Congress LLC may use third-party platforms for website hosting, registration, payments, Zoom meetings, webinars, trainings, chat spaces, email communications, surveys, analytics, recordings, transcripts, community features, or other services.

Third-party platforms may have their own terms, privacy policies, security practices, fees, and requirements. You are responsible for reviewing and following those third-party terms.

Our website, emails, events, materials, or community spaces may include links to third-party websites, resources, sponsors, speakers, exhibitors, vendors, or partners. HR + Safety Congress LLC is not responsible for third-party websites, content, products, services, policies, security, or practices.
 

18. AI Tools, Transcripts, and Summaries

HR + Safety Congress LLC may use technology tools, including transcription, recording, summarization, automation, or artificial intelligence tools, to support event operations, training access, note-taking, summaries, accessibility, content development, communications, or internal documentation.

Transcripts, captions, summaries, notes, and AI-generated content may contain errors, omissions, or inaccuracies. They should not be treated as official legal, compliance, safety, medical, HR, or professional advice.
 

19. Privacy

Your use of HR + Safety Congress LLC websites, events, trainings, meetings, chat spaces, and related services is also governed by our Privacy Policy.

Please review the HR + Safety Congress LLC Privacy Policy to understand how we collect, use, store, share, and protect information.
 

20. Availability and Technical Issues

HR + Safety Congress LLC does not guarantee that the website, registration pages, payment systems, Zoom meetings, webinars, trainings, recordings, chat spaces, community platforms, downloads, or other services will be uninterrupted, error-free, secure, or available at all times.

Technical issues may occur, including platform outages, internet disruptions, audio or video problems, login issues, recording problems, access limitations, or third-party service interruptions.

HR + Safety Congress LLC is not responsible for delays, interruptions, errors, data loss, access problems, or technical issues caused by third-party platforms, internet providers, user devices, user settings, or circumstances beyond our reasonable control.
 

21. Disclaimer of Warranties

The website, events, trainings, meetings, recordings, materials, chat spaces, community features, and related services are provided on an “as is” and “as available” basis.

To the fullest extent permitted by law, HR + Safety Congress LLC disclaims all warranties, express or implied, including warranties of accuracy, reliability, completeness, availability, merchantability, fitness for a particular purpose, non-infringement, and suitability for your specific needs.
 

HR + Safety Congress LLC does not guarantee any specific outcome, result, compliance status, safety result, business result, legal result, training result, professional credit, certification, or benefit from participating in events, trainings, meetings, or using our materials.
 

22. Limitation of Liability

To the fullest extent permitted by law, HR + Safety Congress LLC and its owners, officers, directors, employees, contractors, speakers, sponsors, exhibitors, vendors, partners, representatives, and affiliates will not be liable for any indirect, incidental, consequential, special, exemplary, punitive, or similar damages arising out of or related to your use of the website, events, trainings, meetings, recordings, materials, chat spaces, community features, third-party platforms, or these Terms.

This includes damages related to lost profits, lost business, lost opportunities, data loss, reputational harm, business interruption, personal injury, employment decisions, compliance decisions, safety decisions, legal decisions, or reliance on educational content.

To the fullest extent permitted by law, HR + Safety Congress LLC’s total liability for any claim arising out of or related to these Terms, the website, events, trainings, meetings, recordings, materials, chat spaces, or related services will not exceed the amount you paid to HR + Safety Congress LLC for the specific event, training, or service giving rise to the claim.

Some jurisdictions do not allow certain limitations of liability, so some of the above limitations may not apply to you.
 

23. Indemnification

You agree to defend, indemnify, and hold harmless HR + Safety Congress LLC and its owners, officers, directors, employees, contractors, speakers, sponsors, exhibitors, vendors, partners, representatives, and affiliates from and against any claims, damages, losses, liabilities, costs, and expenses, including reasonable attorneys’ fees, arising out of or related to:

• Your violation of these Terms

• Your misuse of the website, events, trainings, meetings, recordings, chat spaces, community areas, or materials

• Your content, posts, comments, submissions, or communications

• Your violation of another person’s rights

• Your violation of applicable law, regulation, professional obligation, or platform rule

• Your unauthorized recording, copying, distribution, or use of HR + Safety Congress LLC content or materials
   

24. Termination or Restriction of Access

HR + Safety Congress LLC may suspend, restrict, remove, or terminate your access to the website, events, trainings, meetings, recordings, materials, chat spaces, community areas, or related services at any time if we believe you have violated these Terms, created a safety or security concern, disrupted the event experience, misused materials, or acted inconsistently with professional standards.

Termination or restriction of access does not limit any other rights or remedies available to HR + Safety Congress LLC.
 

25. Governing Law

These Terms are governed by the laws of the State of Texas, without regard to conflict of law principles, unless otherwise required by applicable law.

Any dispute arising out of or related to these Terms, the website, events, trainings, meetings, recordings, materials, chat spaces, or related services will be handled in a state or federal court located in Texas with proper jurisdiction, unless otherwise required by applicable law.
 

26. Severability

If any part of these Terms is found to be invalid, unlawful, or unenforceable, the remaining provisions will continue in full force and effect.
 

27. Entire Agreement

These Terms, together with the Privacy Policy and any event-specific registration terms, sponsorship agreements, exhibitor agreements, speaker agreements, refund terms, or written policies provided by HR + Safety Congress LLC, make up the agreement between you and HR + Safety Congress LLC regarding your use of the website, events, trainings, meetings, recordings, materials, chat spaces, and related services.
 

28. Contact Us

If you have questions about these Terms, please contact us at:

HR + Safety Congress LLC
Email: info@hrandsafetycongress.com
Website: hrandsafetycongress.com